Corporate Operations Specialist (Global AI company based in Tokyo) #140

Company Overview

This Japan-based Applied AI consulting firm develops advanced AI solutions to address complex sustainability challenges. By combining cutting-edge AI research with the domain expertise of leading Japanese enterprises, the company works to improve operational efficiency, accelerate innovation, mitigate risks, and enhance the future of work and education.

The company’s mission is to build a fairer and more sustainable society through the power of Artificial Intelligence. To achieve this, they help organizations transform into AI-first businesses through AI technology development and strategic consulting.

They have established strong capabilities in translating state-of-the-art AI research into practical business applications. The company has also been an early mover in generative AI, beginning development in early 2022 and launching solutions as the technology gained global momentum. Shortly after the release of ChatGPT, they introduced an enterprise AI platform designed to enable secure access to internal data using large language models.

In addition, the company is pioneering the use of Physics-Inspired Neural Networks in Japan to simulate environmental systems, with the goal of advancing environmental management and accelerating renewable energy adoption.

 

Culture

The company believes its greatest strength lies in the collective efforts of passionate and talented individuals. They aim to create an environment where people can collaborate, challenge themselves, and work on meaningful problems that have real-world impact.

They are particularly interested in individuals who share the following values:

• Challenger Mindset – motivated by solving difficult problems and pushing beyond current limits

• Ownership & Leadership – proactive in identifying and solving problems

• Trust & Collaboration – enjoy working with talented teammates and building strong partnerships

• Impact – motivated by contributing to meaningful outcomes for society

Collaboration is central to the company’s success. They maintain a zero-tolerance policy toward harassment, toxic behavior, or actions that undermine team trust. As a growing organization, every individual plays an important role in shaping the company’s culture, and behaviors that reinforce its values are actively encouraged and recognized.

Job Description

Responsibilities

• Handle cross-functional tasks supporting the Corporate department, including accounting, HR, and labor affairs. Go beyond routine duties to become a vital hub ensuring smooth internal operations.
• Leverage your existing administrative experience in tasks like accounting processing and attendance management while also tackling payroll calculations.
• Manage onboarding and offboarding administration, ensuring timely payroll updates and accurate employee records.

Expectations

• Manage multiple operational tasks with accuracy and attention to detail.
• Communicate proactively with internal members, external vendors, and office support partners.
• Handle confidential employee information with professionalism and discretion.
• Provide a positive and supportive experience for employees.
• Continuously update internal processes and propose improvements to administrative workflows.

 

Qualifications

 

Compensation & Benefits

Salary: JPY 3,500,000 – 5,000,000 per year

Contract Structure: They provide one year fixed term contracts for all new employees. The contracts are converted into permanent contracts upon new members meeting their standards and contributing effectively to their success.

Flexible Work Hours: the core hours of 10:00 – 16:00

Hybrid Work: Work on-site twice a week, work remotely three times a week

Comprehensive Leave Policy: Enjoy public holidays, winter break, 20 days of paid annual leave, 5 days of sick leave along with special leave for bereavement and paid parental care.

Enriching Welfare Programs: Take advantage of their diverse welfare programs such as health insurance, annual health checkups, employee’s welfare pension, accident and unemployment insurance, paid parental leave, caregiving leave, babysitter voucher program, team-building allowances, skill development and language learning support, relocation assistance, and visa application support.

Supportive Benefits: Access a range of benefits including commuting allowance, referral bonus, employee invention profit share program, and stock option plan for eligible roles.

Open to Side Projects: While side jobs are generally not allowed, they are open to discussions based on individual circumstances, fostering a supportive and flexible work culture. Some of their members teach at universities, contribute to non-profit organizations, or engage in pet projects that improve their knowledge and skillsets.

Measures Against Secondhand Smoke: No Smoking Indoors

 

Hiring Process

• Number of interviews: 3 rounds

• Application documents required: CV

• Interview language: English and Japanese